SMART PCP Platform

The basic technology underlying the SMART PCP ENVIRONMENT is a cross-platform framework enabling different applications with heterogeneous purposes (from communication to problem solving, from collective purchasing to eProcurement) to work together.

In this sense, the SMART PCP ENVIRONMENT can be seen as an aggregator of state of the art technologies that are made available as a cloud eGovernment service to small and medium sized municipalities and other public sector bodies engaged in the design and implementation of PCP calls. Thanks to an easy to use interface, anchored to an underlying “ideal” workflow describing how the PCP procedure should be carried forward, the user is accompanied by the system to the selection of the most appropriate services and tools in support of the multi-stage procurement process, grasping all the benefits from automation, social networking and interoperability/integration of diverse ICT tools.

Idea Management
FUNCIONALITIES	PURPOSE
Vertical and horizontal discussion	Discussion among all stakeholders
Options: public/private discussion	Sharing information only for appropriate stakeholders
Voting system	Selecting best ideas
Tags	Simplifying a search
Archive of conversation	Storage all information
Searching tool	Quick search
Categorisation of topics	Quick overview of topics
Following the discussion	Monitoring of interesting topics
Benefits New factor of motivation, creating database of many potential co-procurers and suppliers, who would be invited by others or attract by discussions about their fields of interest. Thanks to security features, there would be no need to worry about stealing identity and you can simply get and edit contacts to many institutions or persons, with information about rating composed according to their activity on platform.  Composing state of the art in more simple way, saving time, with the opportunity to involve more institutions and experts leading to qualitative better results. Simpler and more transparent communication with partners within consortium leading to better cooperation, preventing misunderstandings and creating virtual environment for sharing ideas and so making brainstorming. Effective communication channel between procurers and suppliers, recording data which could be used in case of some problems would appear. New communication channel, from the view of public authorities, for getting feedback by inhabitants thanks to which, it would be possible to make consensus about spending public sources. Fast and effective collection of opinions on all levels thanks to voting system without need to make costly referendum. Users can be still inform about topics just in their interest thanks to tags, what would not mean bothering them, but providing them precise information they would like to get, what can encourage them to activities.

Multi-phases Pre-Commercial Procurement
FUNCIONALITIES	PURPOSE
Interface for both, procurers and suppliers	Access for procurers and suppliers with different rights and information available
Document sharing	Documents gathered at one place
Setting the PCP	Defining all information needed
Assignment of rights and functions	Ensuring, that only persons with some rights are allowed to perform some activities within PCP
Sending the invitations into PCP	Request and reply for participation and their overview in an electronic form
Archive of PCP	Storage of all PCP
Multi – stage evaluation and selection	Evaluation of each supplier at the end of each phase to select the best ones to continue in PCP
Defining the criteria for evaluation	Setting own criteria with respect to a character of PCP
Overview of news	Information if there is any change since last log in
Automatically sending of notifications	Information about activity related to PCP
Communication tool	Message sending to the other stakeholders
Connection to Idea Management tool	Quick switch to other tool
Benefits Effective stakeholder management – you can simply set access to information to particular users as well as get them concrete rights – responsibilities.  Elimination of duplicity recording data for different purpose – once you record them, you can use export them into documents and simply send it to others. You can also set rights to see, edit, print or send a document to somebody else what is very needed as there are always confident data. More transparent processes as all co-procurers as well as suppliers can see what is just happening and what documents have been recorded. Thanks to pre-defined form for pre-commercial procurement, it is very simple to include all necessary information, also for representatives of institutions with no previous experience with PCP. Simpler way of knowledge transfer – thanks to all data recorded – what can lead to faster PCP popularization and process optimization within PCP cases.